News & Updates

We’re Hiring: Office Manager

Oct 16, 2023

Employer Description:

The Hamilton Centre for Civic Inclusion (HCCI) is a charitable organization that mobilizes communities to build a more inclusive and welcoming city. We offer civic engagement and youth programming to build leaders of today and tomorrow. HCCI has undertaken an extensive number of initiatives that have made a measurable impact toward the vision of building a united community that respects diversity, practices equity, and speaks out against discrimination. To achieve this, the organization engages with partners and supporters and works hard to be both proactive and responsive as society evolves and new challenges emerge.

Position Description:

The Office Manager will report to the Executive Director. Responsibilities include answering phone calls and emails, acting as primary liaison to organizational mentees, creating and maintaining recordkeeping systems, coordinating between program managers and the Executive Director, organizing, scheduling, and monitoring meeting and event status and deadlines, including a key role in organizing the Annual General Meeting, and fostering a supportive environment for coworkers and colleagues both in-office and in community.


  • This is a full-time salaried position, permanent, contingent on the continuation of funding
  • This position will be available immediately
  • Salary: $60,000
  • Benefits: Health and dental
  • 4 day work week and work-life balance


  • Post-secondary education and/or a minimum of three years of relevant experience in administrative or office work.
  • Experience in community development work, social sciences or human services is a bonus.
  • Advanced proficiency with Google Drive and/or Microsoft Office Suite, particularly Outlook, Word, Excel, PowerPoint, and Google Sheets. Strong internet and computer skills and familiarity with video conferencing platforms.
  • Experience in a non-profit, community, or public service setting, and working with volunteers and individuals from diverse communities, especially marginalized communities in Hamilton.
  • Experience with communication and reporting to an Executive Director.
  • Knowledge of social media is an asset.
  • Knowledge of current community challenges and opportunities relating to the organization’s mission.
  • Excellent communication, organizational and interpersonal skills.
  • Deep understanding of issues of racism, strong cultural awareness and demonstrated commitment to working with marginalized communities and promoting inclusion.
  • Fluency in two or more languages is an asset.
  • French language communication is a strong asset and priority.
  • Ability to work with a minimal amount of supervision.
  • Experience working with a Board of Directors is a bonus.
  • Some level of financial literacy is an asset.
  • Working knowledge and understanding of a range of administrative and office procedures and office equipment.
  • Knowledge of appropriate community resources.
  • Strong interpersonal, communication (oral and written), team-building, and problem-solving skills.
  • Ability to work independently with minimal supervision.
  • Willingness and ability to learn new skills and adapt to changing environments and technology.

Application Guidelines:

Interested candidates should submit a cover letter and resume by October 27, 2023 to Chair Alicia Winegarden at We thank all candidates for their interest in this position, but only those selected for an interview will be contacted.

HCCI is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes, and a work environment. HCCI seeks qualified candidates who share our commitment to equity, anti-racism and anti-oppression. While all qualified candidates are invited to apply, we particularly welcome applications from women, immigrants/refugees, disabled persons, Black persons, First Nations, Métis and Inuit peoples, other racialized individuals, and Two-Spirit and LGBTQ+ persons.