News & Updates

Job Posting: Youth Mentorship Program Coordinator

Aug 2, 2019

Group Mentorship Coordinator –
Black Youth Mentorship Program

Group Mentorship Coordinator – Black Youth Mentorship Program


Position Title: Group Mentorship Coordinator- Black Youth Mentorship Program
Term of Office: September 1st 2019 to March 31st 2020 (with possibility for renewal, pending funding)
Supervisor: Hamilton Centre for Civic Inclusion Executive Director
Remuneration: Part-Time Paid Position
Hours of Work: 30 Hours a Week


Wages $24.00/Hr


General Scope of Duties
The role of the Group Mentorship Coordinator is to perform a variety of administrative tasks, and oversee the execution of the program. The role of the Group Mentorship Coordinator include:

  • Meeting with community partners and stakeholders at the HWDSB to establish parameters for year two of this program, such as dates of each session, field trip requirements, and other logistics as needed.
  • Planning out a minimum of (1) group mentorship session a month until June to occur at Bernie Custis Secondary school, Westdale High School, and Cathedral High School.
  • Creating a pre-evaluation plan with the students, and a post evaluation plan, in order to measure success of year two of this program.
  • Planning off site field trips for the group mentorship program, such as a trip to Queens Park, the Woodland Cultural Centre, and others as deemed appropriate.
  • Managing the program budget, and facilitating the program sessions or securing a facilitator as needed.
  • Assisting in daily office needs and in accordance with the direction of the executive director.
  • Working with the One-to One mentorship Program Coordinator to ensure collaboration throughout the school year.
  • Responding to emails


Major Duties and Responsibilities
Category Percent Specifics
Planning and Implementation 70%
  • Securing session dates at each school
  • Confirming session topics and session facilitators
  • Securing needed supplies and logistics for in school and out of school sessions
  • Managing budget
  • Overseeing facilitation of the sessions, or directly facilitating
Communications Function 20%
  • Reading and responding to emails relating to the program, as well as messages on Facebook and Twitter.
  • Listening to and responding to phone calls.
  • Booking meetings with the stakeholders and community members, as needed,
  • Updating the HCCI monthly calendar with sessions as it relates to our mission, vision, and values.
  • Designing the posters for each event
Other 10%
  • Duties as directed by the HCCI Executive Director
  • Collaborating with other staff when relevant


Knowledge, Skills and Abilities
The ideal candidate should have:

  • Relevant experience as a Program Coordinator
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask.
  • High School degree
  • Graphic design skills are not required but would be a plus


Other information
The Hamilton Centre for Civic Inclusion (HCCI) is committed to the core principles of equity and inclusion. We are committed to building a diverse and inclusive staff, and we especially encourage applications from Black candidates, as this is a Black Youth Mentorship Program. We also welcome candidates with disabilities and people who identify as part of the LGBTQ+ community, working class community, or any and all of the aforementioned intersecting identity groups.

To apply, please submit a resume and a cover letter to by Monday August 19th 2019.  If you require accommodations at any point of the application process, please email