Position Title: Anti-Racism Officer
Term of Employment: October 21st 2019 to March 31st 2020
Supervisor: Hamilton Centre for Civic Inclusion Executive Director
Remuneration: Full-Time, Contract, Paid Position
Hours of Work: 40 Hours a Week
HCCI was established to develop a Resource Centre to create an inclusive and welcoming city through respecting diversity, practicing equity and speaking out against discrimination. 2019 was a particularly difficult time for many equity seeking groups in Hamilton. According to Stats Canada, Hamilton has some of the highest rates of hate crime incidents in Canada. The Government of Canada has provided HCCI with funding to hold an anti-racism conference. This conference is in partnership with the City of Ajax and the Ontario Council of Agencies Serving Immigrants (OCASI). It is our hope that this conference will provide meaningful strategies for residents across Ontario to tackle issues around racism.
General Scope of Duties
- The role of the Anti-Racism Officer is to perform a variety of tasks related to the organizing, executing and reporting on the Anti-Racism conference.
The Role of the Anti-Racism Officer Include:
- Meeting with community partners and stakeholders to establish conference participation, liaison with venue, and other logistical elements as needed.
- Planning conference agenda in cooperation with partners and speakers
- Create, distribute and receive evaluation forms from conference participants as required evaluation of conference success.
- Produce required reporting post conference.
- Manage the conference, and ensure all speakers and guests conference needs are met to ensure smooth operations of the event.
- Assist office with daily needs as they arise and in accordance with the executive director.
- Plan and deploy social media campaigns to promote the conference that are in accordance with grant outlines.
- Secure ASL personnel in advance of conference.
- Respond to all emails pertaining to conference
Major Duties and Responsibilities
- Planning and Implementation: 70%
- Securing speakers for the conference.
- Confirm conference topics and round-table/workshop session
- Secure any staff or facilitators needed for the conference.
- Securing needed supplies and logistics for conference.
- Manage the conference budget.
- Overseeing facilitation of the conference and at the conference follow up with staff as needed.
- Communications Function: 20%
- Reading and responding to emails relating to the program, as well as messages on Facebook, Twitter and other social media platforms.
- Create, update and maintain conference website
- Listening to and responding to phone calls.
- Booking meetings with the stakeholders and community members, as needed
- Updating the HCCI monthly calendar with relevant conference information and as it relates to our mission, vision, and values.
- Make sure all related advertising for the conference is in order, including social media.
- Other: 10%
- Duties as directed by the HCCI Executive Director.
- Collaborating with other staff when relevant.
Knowledge, Skills and Abilities
The ideal candidate should have:
- Relevant experience as conference coordinator and/or project manager.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel, MS Powerpoint, MS Word).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with ability to multitask.
- Graphic design skills are not required but would be plus.
The Hamilton Centre for Civic Inclusion (HCCI) is committed to the core principles of equity and inclusion. We are committed to building a diverse and inclusive staff, and we especially encourage applications from diverse backgrounds, as this is an anti-racism conference. We also welcome candidates with disabilities and people who identify as part of the LGBTQ+ community, working class community, or any and all of the aforementioned intersecting identity groups.
To apply, please submit a resume and a cover letter to email@example.com by October 22nd 2019 at 5pm. If you require accommodations at any point of the application process, please email firstname.lastname@example.org.